Anniversary Condolence Service for Funeral Homes
Provide lasting support to the families you serve with a professionally prepared condolence. Letter mailed on the one-year anniversary of their loss.
Overview
Our service enables your funeral home to maintain a meaningful connection with families by sending a thoughtful, personalized condolence letter on the first anniversary of a loved one’s passing. We manage the scheduling, printing, and mailing so your team can focus on care.
How It Works
Simply send us an Excel file containing the following information for each case:
– Funeral Home Name
– Decedent Name
– Next of Kin Name
– Next of Kin Mailing Address
– Preferred Letter Text (the message you would like printed – up to 300 words)
– Date of DeathOnce we receive your file, we handle all operational details.
Our Process
For each entry you provide, we will:
1. Prepare and personalize the letter using your preferred text and the provided names and addresses.
2. Print and prepare for delivery using fine resume paper.
3. Mail the condolence letter to the next of kin on the month of the one‑year anniversary of the decedent’s passing directly to the family.
Benefits for Your Funeral Home
– Demonstrate ongoing care and compassion beyond the service date
– Strengthen long‑term relationships with the families you serve
– Mark a sensitive anniversary with an appropriate and considerate gesture
– Outsource administrative tasks associated with reminder mailingsGetting Started
1. Prepare an Excel file with the required columns listed above.
2. Finalize the condolence letter text you would like us to use.
3. Email the Excel file securely to care@myeverletter.com.We will confirm receipt, schedule all anniversary mailings, and ensure each family receives a timely and respectful condolence letter in remembrance of their loved one.
Pricing
4.35 dollars per letter for full-service preparation and mailing, including postage.
If you would like for us to simply schedule delivery of envelopes you prepare yourself, 2 dollars per letter.
Frequently Asked Questions
What format should the Excel file be in?
A simple spreadsheet with one row per decedent is sufficient. Please include the columns listed above with clear headers.Can we use different letter texts for different families?
Yes. You may include different preferred letter texts in your Excel file. Each row can contain its own customized message.Can you use our funeral home letterhead or branding?
Yes, we can work with you to incorporate your branding or logo into the condolence letter design.Do you send any other reminders or mailings?
At this time, our primary focus is on one‑year anniversary condolence letters. If you are interested in additional services, please contact us to discuss options.How will we know when letters have been mailed?
We will provide confirmation once each batch of anniversary letters has been processed and mailed.Data Privacy and Security
We recognize that the information you share with us is sensitive and deeply personal.
– Personal information is used solely to prepare, schedule, and mail condolence letters on your behalf.
– Excel files should be sent only to care@myeverletter.com using secure, authorized channels within your organization.
– Data is stored and handled in accordance with generally accepted U.S. privacy and data‑protection practices.
– We do not sell or share your data, or your families’ data, with third parties for marketing purposes.
– Access to submitted information is limited to personnel who need it to perform the condolence letter service.
– Upon request, we can delete previously submitted records once all scheduled mailings have been completed, subject to any legal or record‑keeping obligations that may apply.If your funeral home has specific compliance, security, or record‑retention requirements, please contact us so we can review them and align our process where possible.
EverLetter, Inc. 